Job Description

Safety & Fleet Coordinator

REI Engineers is seeking a proactive and organized Safety & Fleet Coordinator to support and strengthen our safety culture across all branches while ensuring effective administration of REI's company vehicle and driving-related programs. This full-time role is ideal for a detail-oriented professional who can lead safety initiatives, coordinate training, support compliance with internal policies and client requirements, and provide consistent follow-through across multiple locations.

The Safety & Fleet Coordinator will serve as the chairperson of the REI Safety Committee and play a key role in promoting safe work environments, reducing incident risk, and ensuring fleet readiness and compliance.

Essential Functions / Key Responsibilities:

• Safety Committee Leadership
  • Lead and facilitate monthly Safety Committee meetings
  • Ensure representation from all REI branches and follow up on action items
  • Collaborate with external safety partners (e.g., J.J. Keller)
  • Capture and distribute meeting minutes and action-item tracking
• Training Coordination & Compliance Tracking
  • Schedule and manage safety training programs, including OSHA, PPE, CPR/First Aid, defensive driving, and site-specific safety courses
  • Track required certifications, expirations, and renewals across field and office staff
  • Coordinate training documentation for client/contractor requirements and audits
• Office Safety Visits & Field Support
  • Conduct quarterly safety visits to all REI branch offices (or more frequently as needed)
  • Review safety protocols, ensure compliance, and identify opportunities for improvement
  • Provide on-site coaching and reinforcement of REI's safety standards
  • Support incident prevention by identifying trends, recurring risks, and corrective actions
• Onboarding & Orientation (Safety)
  • Conduct safety orientation for all new hires (in-person and virtual)
  • Ensure each new employee receives required safety documentation and training assignments
  • Partner with HR/Operations to ensure onboarding checklists include job-specific safety expectations
• Safety Documentation & Reporting
  • Maintain safety manuals, training logs, incident reports, and compliance documentation
  • Track and report safety metrics (e.g., incidents, near misses, training completion, corrective actions)
  • Recommend improvements based on trends, observations, and committee feedback
  • Assist with prequalification packets, safety plans, and safety-related audit preparation
• Contractor & Client Support
  • Respond to safety documentation requests from clients and contractors
  • Maintain up-to-date safety records and support client-facing safety requirements
  • Coordinate with branch leadership to ensure timely submissions and consistent documentation

Fleet Management Responsibilities:

• Fleet Administration & Compliance
  • Maintain accurate fleet records (vehicle assignments, registrations, insurance documents, inspection records, maintenance logs)
  • Coordinate vehicle onboarding/offboarding when employees are assigned or return company vehicles
  • Support compliance with company driving expectations (valid license, acceptable driving record, timely incident reporting)
  • Coordinate periodic driver documentation needs (e.g., reminders for license expiration, required forms, policy acknowledgements)
• Accident Reporting Support
  • Support employees and managers with vehicle accident documentation and required reporting timelines
  • Collect accident details, coordinate police reports when applicable, and ensure internal submission to HR/Operations for insurance handling
  • Track at-fault incidents and coordinate follow-up actions (e.g., refresher driver training when required)
• Fleet Optimization & Cost Awareness
  • Monitor fleet needs and utilization (as directed by leadership)
  • Recommend process improvements for vehicle assignment, tracking, and policy adherence

Qualifications:

• 35 years of experience in safety coordination within engineering, construction, or field operations environments required
• Familiarity with OSHA regulations and industry best practices
• Demonstrated ability to coordinate training, documentation, and multi-location follow-through
• Fleet/vehicle program administration experience preferred; equivalent operational coordination experience acceptable
• Proficient in Microsoft Office Suite; experience with safety management platforms a plus
• Ability to travel quarterly to branch offices (expenses covered by REI)

Key Competencies:

• Initiative and accountability
• Attention to detail and documentation discipline
• Ability to influence and lead without formal authority
• Strong organization, prioritization, and time management
• Professional communication across field and office teams
• Commitment to REI's core values: Integrity, Honesty, Accountability, Relationships, and Opportunities

Work Environment / Physical Demands:

• Primarily office-based with periodic travel to branch offices and occasional field/site exposure
• Ability to conduct walk-throughs, observe work areas, and complete on-site assessments as needed

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